The Tasks Eating Your Week — How a General Admin Hire Takes Them Off Your Plate
What a General Admin & EA Hire Can Do For Your Business
General Admin | Executive Assistant | Operations Support
A Philippines-based admin or EA hire through Tarino can take on the tasks below. Use this as a guide when scoping the role before your discovery call.
EMAIL & COMMUNICATIONS
Task | What this looks like in practice |
|---|---|
Inbox management | Monitoring and managing email inboxes. Responding to routine enquiries, forwarding to the right person, and flagging items needing attention. |
Draft correspondence | Preparing emails, letters, and other written communications for review. Accurate, well-structured, and ready to send with minimal edits. |
Client communication | Handling client enquiries professionally. Maintaining the firm's tone and standards across all written correspondence. |
Newsletter & campaign support | Drafting and scheduling client newsletters and email campaigns via platforms like Mailchimp or ActiveCampaign. |
CALENDAR & SCHEDULING
Task | What this looks like in practice |
|---|---|
Appointment setting | Booking and confirming client and internal meetings across time zones. Sending reminders and managing rescheduling. |
Calendar management | Keeping the principal's calendar current. Flagging conflicts, communicating changes, and preventing double-bookings. |
Travel coordination | Researching and booking flights, accommodation, and transfers. Preparing detailed itineraries. |
Event coordination | Assisting with webinar setup, client events, and team meetings. Managing RSVPs, logistics, and post-event follow-up. |
DATA & ADMINISTRATION
Task | What this looks like in practice |
|---|---|
Data entry | Entering data accurately across CRM, spreadsheets, and databases. Checking for errors before saving. |
CRM management | Keeping client records current. Logging interactions. Generating reports. Maintaining data quality. |
File management | Maintaining an organised, consistently named digital filing system. Filing documents promptly in the correct location. |
Form & document preparation | Accurately pre-filling forms, agreements, and standard documents. Sourcing required information independently. |
Meeting minutes | Recording accurate and concise meeting notes. Distributing to relevant parties within an agreed timeframe. |
Invoice & billing support | Preparing and sending client invoices. Tracking outstanding payments. Maintaining billing records. |
RESEARCH & REPORTING
Task | What this looks like in practice |
|---|---|
Research tasks | Completing research requests efficiently and accurately. Summarising findings clearly. Flagging gaps or ambiguities for review. |
Report preparation | Drafting and formatting reports, presentations, and summaries to a professional standard. |
Process documentation | Capturing workflows and SOPs clearly in written or video format. Keeping documentation current as processes change. |
Social media scheduling | Drafting and scheduling posts across LinkedIn, Instagram, and Facebook using tools like Buffer or Hootsuite. |
Basic graphic design | Creating simple graphics, infographics, and branded assets using Canva or similar tools. |
Why admin and EA support works well offshore
The tasks consuming your day — inbox management, scheduling, data entry, client follow-up, reporting — are exactly what a skilled offshore EA handles best. They're process-driven, repeatable, and don't need to be done in the same room or timezone. Philippines-based admin and EA professionals are accustomed to supporting busy principals remotely, often across multiple workstreams simultaneously. For business owners and senior staff spending hours a week on work that doesn't require their expertise, this is one of the fastest ways to buy back time.
How Tarino finds the right person
A great EA is more than organised — they're proactive, discreet, and communicate clearly without needing to be chased. Tarino screens admin and EA candidates for written English quality, attention to detail, software fluency, and the kind of initiative that makes a hire genuinely useful from week one. Practical tasks are tailored to the role, and all candidates are background checked through Veremark before you see their profile.
Ready to scope the role?
If you're regularly doing work that someone else could handle, it's worth a conversation. Book a discovery call with Tarino and we'll help you define the role and find the right person — one-time placement fee of $5,000 + GST, no ongoing markups.