3–4 finalists in about 2 weeks
- Finalist APractical task94
- Finalist BPractical task91
- Finalist CPractical task88
✓ Structured interview✓ References
PEXALEAPInfoTrackSmokeball
Example pack. Scores out of 100.
A conveyancing assistant your firm hires directly
For Australian conveyancing practices and law firms: a Philippines-based conveyancing assistant who opens files, orders searches, prepares documents from your precedents and keeps settlements on track, hired and paid directly by you.
- Recruitment fee
- $5,000 once, excl. GST
- Monthly markup
- $0
- Shortlist
- 3–4 in about 2 weeks
- Replacement cover
- 6 months
What they take off your plate
- Open new matters and set up files in your practice management system
- Order title, council and strata searches and track their return
- Prepare contracts, transfers and correspondence from your precedents
- Prepare and update settlement statements for conveyancer review
- Chase signed documents, certificates and outstanding information from clients and agents
- Keep settlement diaries, key dates and file notes current
- Book settlements and coordinate with banks and the other side's representative
- Close files and archive documents after settlement
Typical salary: $1,400 per month, paid by you directly.Source: Tarino’s typical salary for the role, October 2026.
Software we screen for
- PEXA
- LEAP
- InfoTrack
- Smokeball
- Actionstep
- Microsoft 365
What a conveyancing assistant does, from contract to settlement
Most of a conveyancing file is administration that has to happen on time. A dedicated assistant keeps each matter moving at every stage:
- File opening: set up the matter, client details and key dates in your practice management system.
- Searches and documents: order searches, prepare contracts and transfers from your precedents, and track what is outstanding.
- Pre-settlement: prepare draft settlement statements, chase signed documents and certificates, and coordinate with agents, banks and the other side.
- Settlement and close: book settlement, update file notes and archive the matter once it is done.
Our page for law firms covers how practices usually split conveyancing support from other legal admin.
What stays with your licensed practitioners
- Legal advice to clients and review of every contract and statement
- Signing, certification and lodgement in PEXA
- Decisions on disputes, defects and settlement issues
Your assistant prepares and chases. Your conveyancers advise and approve.
How we test conveyancing assistants
Each search typically starts with 1,000+ candidates from job advertising, direct headhunting and referrals through vetted local networks in the Philippines. Of that starting pool, about 40% pass CV and quality screening, 20% the video screen, 10% the practical assessment and 5% the structured interview. Around 2% reach finalist review, and you receive a shortlist of 3–4, usually within about 2 weeks.
The practical assessment could include preparing a settlement checklist and a draft letter from a sample file. In interviews, look for care with dates and figures, and a habit of flagging anything that does not match.
What an agency charges for the same assistant
With a managed agency, you pay a fee every month on top of your assistant’s salary. Staff Domain, for example, publishes $1,099 per person per month, plus $1,200 per hire (checked October 2026). With Tarino you pay a one-time fee and your assistant keeps their full salary. See how our pricing works.
Setting up the first month
Share your precedents, settlement checklist and a few closed files as examples. Start with file opening and searches, then add settlement preparation once their work is consistently accurate. Our offshore staff security checklist covers access to client records. Read how the hiring process works.
How we screen for this role
- 01
Candidate pool
Applicants, headhunted candidates and referrals from vetted local networks build a pool of 1,000+ per role.
100%1,000+ people - 02
CV + quality screening
Experience, stability, written communication, responsiveness and attention to detail.
40%about 400 of 1,000 - 03
Video screening
Communication ability, professionalism and personality.
20%about 200 of 1,000 - 04
Practical assessment
Role-specific tasks test real capability and quality of work.
10%about 100 of 1,000 - 05
Structured interview
Judgement, ownership, communication, problem-solving and independent operation.
5%about 50 of 1,000 - 06
Finalist review
The strongest candidates are reviewed across every assessment stage.
2%about 20 of 1,000 Your shortlist
3–4 finalists with scorecards, practical-task results and independent reference checks, in about two weeks.
3–4people you meet
What a conveyancing assistant really costs, three ways.
Pick a role. We compare the full cost of the same role three ways: a local hire in Australia, an offshore hire through a managed agency, and an offshore hire made directly with Tarino.
Total cost over 2 years, excl. GST
$180,000 typical salary + 12% super
$33,600 salary + $27,576 agency fees
$33,600 salary + $5,000 one-time fee
$22,57637%
vs a local hire, you keep $163,000
Sources and method
Agency: Staff Domain's published rate, $1,099/month + $1,200 per hire, split across the month 3 and 4 invoices, checked October 2026. Salaries: Tarino’s typical offshore and Australian salary for each role, plus 12% super on the Australian figure. Excl. GST.
Conveyancing assistant: common questions
What does a conveyancing assistant do?
A conveyancing assistant handles the administration behind each matter: opening files, ordering searches, preparing documents from your precedents, tracking key dates and chasing everything a settlement needs. Your licensed conveyancer or lawyer keeps advice, review and sign-off.
Can an offshore conveyancing assistant work in PEXA?
They can prepare and update workspaces under your firm's access settings, while your licensed practitioners keep signing and lodgement. Set user roles and permissions so their access matches what the role needs, and keep approval with your conveyancers.
Who hires the conveyancing assistant?
You do. You hire and pay your assistant directly, so they receive their full salary. Tarino charges a one-time recruitment fee per hire, with no monthly markup, and placements come with 6-month replacement cover for the same role under the conditions in our terms.
Let’s find your next superstar.
Book a 30-minute call. No pitch, no pressure, just a straight conversation about your business and whether Tarino is the right fit.
Book a free call