How a Legal & Paralegal Hire Cuts Your Compliance Risk and Your Costs
What a Legal & Paralegal Hire Can Do For Your Business
Legal Secretary | Paralegal | Legal Admin
A Philippines-based legal hire through Tarino can take on the tasks below. Use this as a guide when scoping the role before your discovery call.
EMAIL & COMMUNICATIONS
Task | What this looks like in practice |
|---|---|
Email & correspondence management | Managing high-volume inboxes. Drafting routine correspondence for solicitor review. Filing emails to matter folders. |
Calendar & diary management | Scheduling client appointments, court dates, and internal meetings. Sending reminders and managing conflicts. |
File & matter management | Opening and maintaining matter files in practice management software (e.g. LEAP, Smokeball, Clio). Archiving closed matters. |
Data entry & CRM | Maintaining accurate client and matter records. Updating contact details, deadlines, and billing information. |
Meeting minutes | Recording accurate file notes and meeting summaries. Distributing to relevant team members promptly. |
Process documentation | Documenting workflows, precedents, and SOPs as processes evolve or are created. |
LEGAL DOCUMENT SUPPORT
Task | What this looks like in practice |
|---|---|
Document preparation & formatting | Preparing, formatting, and proofreading legal documents including contracts, deeds, affidavits, and court forms to a professional standard. |
Precedent management | Maintaining and updating document precedent libraries. Adapting templates for new matters as instructed. |
Court document preparation | Preparing court filings, statements of claim, and lodgement documents. Checking for completeness before submission. |
Contract review support | Reviewing contracts against a checklist for missing clauses, key dates, and standard terms. Flagging issues for solicitor attention. |
Lease & property document support | Preparing disclosure statements, contract of sale documents, and transfer forms for conveyancing and property matters. |
Legal research | Conducting preliminary research on legislation, case law, and regulatory requirements. Summarising findings clearly for solicitor review. |
BILLING & COMPLIANCE
Task | What this looks like in practice |
|---|---|
Time entry & billing support | Entering billable time accurately in practice management software. Preparing draft invoices for solicitor review. |
Trust accounting support | Maintaining trust ledgers and records in compliance with state trust accounting rules. Reconciling trust accounts as required. |
Deadline & limitation tracking | Monitoring key matter dates, court deadlines, and statutory limitation periods. Alerting the team well in advance. |
Client onboarding | Preparing engagement letters, costs agreements, and identity verification documentation for new clients. |
Regulatory & compliance filing | Lodging documents with ASIC, PEXA, court registries, or other bodies as instructed. Tracking lodgement status. |
CLIENT COMMUNICATION
Task | What this looks like in practice |
|---|---|
Client updates | Sending matter progress updates to clients at agreed intervals. Responding to routine enquiries professionally. |
Settlement coordination | Coordinating settlement logistics including document exchange, fund transfers, and PEXA workspace management. |
Disbursement tracking | Recording and reconciling matter disbursements. Ensuring all costs are captured for billing purposes. |
Why legal & paralegal support works well offshore
Legal work carries a high administrative load — document preparation, billing, deadline tracking, client correspondence — and much of it doesn't require a locally-admitted solicitor to execute. Philippines-based legal support professionals are experienced with Australian practice management platforms like LEAP, Smokeball, and Clio, and understand the compliance expectations that come with legal work. For firms paying Australian salaries for work that can be done remotely and asynchronously, the cost case is straightforward.
How Tarino finds the right person
Legal support roles demand precision, discretion, and the ability to work within strict processes without shortcuts. Tarino screens candidates for legal software proficiency, document accuracy, and written English quality through role-specific practical tasks. Given the sensitivity of legal matters, all candidates undergo thorough background checks via Veremark before their profile is presented to you.