Offshore Financial Planning Hire That Serves More Clients With Less Admin

What a Financial Planning Hire Can Do For Your Business

A Philippines-based financial planning hire found through Tarino can take on the tasks below. Use this as a guide when scoping the role before your call. If the role is mainly SoA work, our offshore paraplanner role page covers it in detail; for admin and client support, see the client services officer role page.

Task	What this looks like in practice
Email & inbox management	Organising, responding to and actioning client and provider emails. Filing to folders for compliance tracking.
Calendar & appointment setting	Managing the adviser’s calendar. Scheduling client reviews, booking provider meetings, sending reminders.
CRM management	Maintaining accurate client records in platforms like Xplan or AdviserLogic. Logging all interactions and generating reports.
File & document management	Organising digital files across Google Drive, OneDrive or SharePoint using the right structure and naming conventions.
Data entry	Entering client and policy data accurately and promptly across systems.
Meeting minutes	Recording and distributing clear meeting notes with action items after client or internal meetings.
Process documentation	Writing and maintaining SOPs, process guides and training materials as workflows change.

Task	What this looks like in practice
Compliance preparation	Preparing the Fact Find, Financial Services Guide and Best Interest Checklist to ASIC and licensee requirements, for adviser review.
Data collection from providers	Gathering existing policy details via adviser portals, provider calls and correspondence. Obtaining third-party authorities where required.
Pre-assessments	Submitting pre-assessment requests with medical, occupational and risk information to product providers.
Quote generation	Preparing quotes from comparison tools and provider websites, with accurate product details.
Market comparison reports	Comparing existing cover against the adviser’s proposed replacements. Setting out benefit gains and losses and the most competitive products for the adviser to consider.
Statement of Advice (SoA) preparation	Pre-populating and completing SoAs with client information, risk profile, the adviser’s recommendations, fees and commissions.
Application lodgement	Completing and submitting applications via the adviser’s preferred channel. Following up outstanding requirements until the policy is in force.
Policy alterations	Preparing and actioning changes to existing policies, including sum insured, ownership, premium structure and waiting or benefit periods, as instructed.
Premium dishonour tracking	Monitoring payment dishonours. Sending client reminders. Following up until the issue is resolved or the policy lapses.
Commission tracking	Monitoring and recording commissions received from product providers as instructed by the adviser.

Task	What this looks like in practice
Compliance preparation	Preparing the Fact Find, FSG, risk profile documentation and super fee comparisons to ASIC and licensee requirements, for adviser review.
Fund applications	Completing super applications online or on paper. Following up outstanding documents until the account is fully established.
Data collection	Gathering super fund details via adviser portals, provider calls and email. Obtaining third-party authorities where required.
Investment switches & purchases	Processing investment switches and purchases accurately, as instructed. Following up with the provider until settlement is confirmed.
Rollovers (partial & full)	Completing partial or full rollovers between funds. Working out whether the ATO form or the provider’s rollover form is needed.
Fee Disclosure Statements & Opt-Ins	Generating FDS and Opt-In notices. Monitoring deadlines. Following up non-responses in line with ASIC requirements.
Product comparison reports	Preparing super product comparisons across providers, including fees, investment options, performance and risk ratings.
Invoicing	Preparing and sending client invoices via Xero or manually as instructed by the adviser.

Task	What this looks like in practice
Client portfolio research	Researching investment products, superannuation funds and insurance policies to support advice preparation.
Portfolio analysis	Reviewing client portfolios. Identifying variances, risks and opportunities. Preparing summaries for adviser review.
SoA & RoA drafting	Drafting Statements of Advice and Records of Advice from adviser instructions and file notes.
Compliance document preparation	Preparing compliance reports, checklists and documentation to meet regulatory and licensee standards, for adviser sign-off.
Financial modelling support	Assisting with cash flow projections, retirement modelling and scenario analysis using Xplan or AdviserLogic.
Xplan / AdviserLogic management	Maintaining client data, templates and workflows in financial planning software. Keeping records current and audit-ready.

Financial planning is one of the most admin-heavy professions in Australia. Compliance documentation, SoA preparation, provider follow-up and CRM management add up, and most of it can be handled remotely by a well-trained offshore professional. Many Philippines-based paraplanners and financial planning admins have worked with Australian practices and know licensee standards and platforms like Xplan and AdviserLogic. For advice practices carrying the cost of a local paraplanner or admin, an offshore hire can produce the same documents at a fraction of the cost, with the adviser’s review process unchanged.

What stays with your advisers

The advice itself. Your hire researches, prepares and drafts; the authorised representative makes the recommendation, signs the SoA and holds the client relationship. Your licensee’s requirements for supervision, file review and data handling still apply, so check them before you set up access. Tarino shares general guidance on this, but we don’t give compliance advice, so confirm the detail with your licensee.

How we screen for advice roles

Financial planning roles need candidates who understand the compliance environment, not just the software. We typically start with 1,000+ candidates per role and screen them in stages: CV and quality screening (40% remain), video screening (20%), a practical assessment (10%), a structured interview (5%) and finalist review (2%). For advice roles we look for Xplan or AdviserLogic proficiency, experience preparing SoAs and compliance documentation, and the attention to detail regulated advice work demands. The practical assessment is tailored to the role. You get a shortlist of 3–4 finalists in about 2 weeks.

What it costs

You hire and pay them directly, so there’s no monthly agency margin. Compare a local hire, an agency and a direct offshore hire for your practice in the offshore hiring cost calculator, and read how other practices structure their teams on our financial planners industry page.

Tarino’s fee is one-time: $250 upfront to start the search plus $4,750 when you hire, $5,000 excl. GST in total, with the $250 credited back when you hire. There are no ongoing markups. More than 95% of our placements are still in the role at 6 months, and 6-month replacement cover applies for the same role, on the conditions in the Scope of Work and terms.

If your advisers are spending time on paperwork instead of clients, or your paraplanning queue is slowing down your advice process, it’s worth a conversation. Book a 30-minute call and we’ll help you scope the role and find the right person.